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- If you are meeting with other faculty/staff, then head on to the
Navigate to our Zoom website: https://ntc.zoom.us and
signclick Sign in.
- You can go to
Click on Meetings in the left hand
menu and click on Personal Meeting Room in the topmenu
that shows up. - You can then click on copy the invitation to the right of the Join URL and share it with the person(s) you're meeting with by creating an outlook calendar meeting invite and pasting it into the message.
- An alternative way to setup a meeting is by going to Meetings in the left hand menu and select
Click on Schedule a New Meeting
.- Click Schedule A New Meeting.
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4. Enter the title of your meeting into Topic and an optional description if you wish.
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5. Enter the date of when you want your meeting to occur in When
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along with the Duration of the meeting
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.
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Select
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Recurring meeting if you wish to meet on a regular basis.
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6. Under Meeting ID leave the option for Generate Automatically
7. If you would like to require a meeting password
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check the box next to Require a meeting password and input a password. Passwords are 10 characters maximum, Passwords are case sensitive, we recommend using alphanumeric characters and these special characters: @ * _ - The Zoom desktop client allows alphanumeric characters and these special characters: @ * _ - The Zoom web portal allows any characters, but the these characters are not allowed: & <> {color}
TIP:Security increases with this option enabled.
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9. For Video, you can select on if you want the host
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or participant video turned on immediately when you
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or they join the meeting.
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10. For Audio, choose either Telephone, Computer Audio,
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or Both
TIP: If you deselect Telephone or Computer Audio participants will not be able to use these options to join a meeting.
Meeting Options
11. Enable join before host allows participants to join the meeting before you (the host) does.
12. Mute participants upon entry enforces participants to manually unmute before they are able to participate.
13. Enable waiting room allows you (the host) to admit participants into the meeting versus joining automatically.
14. For Faculty, select Breakout Room pre-assign if you want students to work in groups. You can pre-assign/create the rooms.
15. Record the meeting automatically allows you to record the meeting with options to record On the local computer or In the cloud.
TIP: You will most likely record it in the cloud so that it
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will not take space on your computer.
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16. Click Save to finish setting up the meeting.
15. Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.
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16.Copy the Invitation will open up a window where you can copy the full invitation to send out via email.
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- Recurrence: Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. It can recur up to 50 times. If you need more than 50 recurrences, use the No Fixed Time option.
- The other recurrence options will depend on how often the meeting recurs. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.
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- Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences. All dates and times of the meeting will be listed and the registrant will be registered for all occurrences.
- Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page.
- Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend. They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options.
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- 10 characters maximum
- Passwords are case sensitive
- We recommend using alphanumeric characters and these special characters: @ * _ -
- The Zoom desktop client allows alphanumeric characters and these special characters: @ * _ -
- The Zoom web portal allows any characters, but the these characters are not allowed: & <> {color}
## Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) users if 3 or more people join the meeting.
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17. Create new meeting in Outlook and paste the invitation in the body of the meeting (see red square below). Add your participants and send as you normally would.
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Want to add the Outlook Plug-in for ease of scheduling? Click here.
| Info |
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Suggestions, comments, or concerns about this content? We can be reached at https://www.ntc.edu/helpdesk |
