Staff_Schedule Zoom Meetings from the Web Portal

1. Navigate to our Zoom website: https://ntc.zoom.us and click Sign in.
   
   

2. Click on Meetings in the left hand menu
   
   

   Open

   

   
   
   

3. Click on Schedule a New Meeting

Open

4. Enter the title of your meeting into Topic and an optional description if you wish.

5. Enter the date of when you want your meeting to occur in When along with the Duration of the meeting. Select Recurring meeting if you wish to meet on a regular basis.

6. Under Meeting ID leave the option for Generate Automatically

7. If you would like to require a meeting password check the box next to Require a meeting password and input a password. Passwords are 10 characters maximum, Passwords are case sensitive, we recommend using alphanumeric characters and these special characters:  @ * _ - The Zoom desktop client allows alphanumeric characters and these special characters: @ * _ - The Zoom web portal allows any characters, but the these characters are not allowed: & <> {color}

TIP: Security increases with this option enabled.

9. For Video, you can select on if you want the host or participant video turned on immediately when you or they join the meeting.

10. For Audio, choose either Telephone, Computer Audio, or Both
TIP: If you deselect Telephone or Computer Audio participants will not be able to use these options to join a meeting.

Meeting Options

11. Enable join before host allows participants to join the meeting before you (the host) does.

12. Mute participants upon entry enforces participants to manually unmute before they are able to participate.

13. Enable waiting room allows you (the host) to admit participants into the meeting versus joining automatically.

14. For Faculty, select Breakout Room pre-assign if you want students to work in groups. You can pre-assign/create the rooms.

15. Record the meeting automatically allows you to record the meeting with options to record On the local computer or In the cloud.
TIP: You will most likely record it in the cloud so that it will not take space on your computer.

16. Click Save to finish setting up the meeting.

15. Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.

16. Copy the Invitation will open up a window where you can copy the full invitation to send out via email.

17. Create new meeting in Outlook and paste the invitation in the body of the meeting (see red square below). Add your participants and send as you normally would.