Staff_External Zoom Meetings

Option 1

1. If you are meeting with other faculty/staff navigate to our Zoom website: https://ntc.zoom.us and click Sign in.
   

2. Click on Meetings in the left hand menu and click on the Personal Meeting Room tab.

3. Click on Copy the invitation

4. Click on Copy Meeting Invitation

5. Create new meeting in Outlook and paste the invitation in the body of the meeting (see red square below). Add your participants and send as you normally would.

Option 2:

1. Navigate to our Zoom website: https://ntc.zoom.us and click Sign in.
   

2. Click on Meetings in the left hand menu
   

   

   
   

3. Click Schedule a New Meeting

4. Enter the title of your meeting into Topic and an optional description if you wish.

5. Enter the date of when you want your meeting to occur in When along with the Duration of the meeting.

6. Select if this is a recurring meeting or not by checking the checkbox.
TIP: You might want to use recurring meeting if you plan to meet each week during the same day and time.
TIP: Fixed Time. It can recur up to 50 times. If you need more than 50 recurrences, use the No Fixed Time option.

7. Under Meeting ID leave the option for Generate Automatically

8. If you would like to require a meeting password check the box next to Require a meeting password and input a password.
TIP: Security increases with this option enabled.
TIP: 10 characters maximum, Passwords are case sensitive, we recommend using alphanumeric characters and these special characters:  @ * _ - The Zoom desktop client allows alphanumeric characters and these special characters: @ * _ - The Zoom web portal allows any characters, but the these characters are not allowed: & <> {color}

9. For Video, you can select on if you want the host/participant video turned on immediately when you/they join the meeting.

10. For Audio, choose either Telephone, Computer Audio, or Both
TIP: If you deselect Telephone or Computer Audio participants will not be able to use these options to join a meeting.

11. If you want to record this meeting choose Record the meeting automatically under Meeting Options. You can then check to either record it locally onto your computer or record it online by selecting in the cloud. Most likely you will want to record it in the cloud so that it doesn't take space on your computer.

12. For additional security select Enable waiting room under Meeting Options. This allows the host to let people into the meeting versus joining automatically.

13. For Faculty, select Breakout Room pre-assign under Meeting Options if you want students to work in groups. You can pre-assign/create the rooms.

14.Click Save to finish setting up the meeting.

15. Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.

16. Copy the Invitation will open up a window where you can copy the full invitation to send out via email.

17. Create new meeting in Outlook and paste the invitation in the body of the meeting (see red square below). Add your participants and send as you normally would.