Student How to Schedule Meetings With Office 365 Email

Owned by Joseph Hanke
Last updated: Nov 07, 2023 by Jacquelynn Bell
4 min read

Instructions

Please note that meetings with instructors and advisors should be done through Starfish. Starfish can be accessed here: https://ntc.starfishsolutions.com/starfish-ops.

 

  1. Please log into your Office365 email by visiting to https://outlook.office365.com/.

TIP: Your username is your student email address and password is the same password used to log into MyNTC, Canvas, etc.

  1. Once logged into your email, click on the calendar icon in the bottom left-hand corner.

  1. Once you are in your calendar, click on New event.

  1. You will now be presented with the New Calendar Entry dialog box.

  1. The first thing you will want to do is to add a meaningful title.

  1. Next, you will want to invite who you want to attend the meeting.

TIP: If the attendee is a NTC employee or student, you can search by their last name.

  1. Once you find the person(s) you want to invite to the meeting, click on that person.

  1. Once you have all your meeting participants selected, click on the Scheduling Assistant to find when everyone is available.

  1. The Scheduling Assistant will show you when all participants are available or busy.

  1. The green bar means that all participants are available at that time. If the bar is a red color, then at least one person is not available at that time:

  1. With your mouse, click and drag the bar until it turns green and then release the mouse.

  2. Once the bar turns green, click the Done button in the upper left-hand corner.

  1. The Calendar dialog box automatically will update the Date and Time of the meeting.

  1. You can choose to repeat the meeting by clicking on the Repeat drop-down.

  1. You can also set a reminder for your meeting by clicking on the Remind me drop-down.

  1. In the last section of the calendar entry you can add comments, these can provide any information pertinent to the meeting.

  1. Once you have everything set up, hit the send button.

  1. To see if anyone has responded to the meeting request, click once on your meeting.

  1. Once the person(s) accept or decline your meeting invite the status will change: