Staff_Field Trip Forms

Owned by Annie Wojcik
Last updated: May 15, 2023
4 min read

  1. Navigate to your course in Canvas. This is the course where you want students to find your field trip form(s) links.

  2. Locate (or create) a module where you would like to place your field trip information and add a new page by clicking the plus button.

     

  3. Choose Page from the drop-down list, click on Create Page, enter Field Trip Forms in the page name text box, and click on Add Item.
    TIP: You must enter “Field Trip Forms” exactly as shown below.

     

  4. Click on your newly created page.

     

  5. Click on Edit.

     

  6. Enter instructions on the page (as seen in the sample below) and click on Save.
    TIP: Instructions or content must be added to the page.

     

  7. Click on the Form button that appears at the top right of the page next to Publish.
    TIP: You must be enrolled as an instructor in the course for the button to appear.

     

  8. Enter the primary field trip instructor’s first and last name, name of the trip, field trip date, and any additional field trip risks, and click on Submit.

     

  9. Click OK

     

  10. When you are ready to publish the page click on the Publish button located at the top right.

     

  11. Students will now see the Field Trip Forms page in your module and a button to complete the field trip that was created in step 8. Each student participating in the trip will need to complete this form.
    TIP: Students will receive an email confirmation once they have successfully completed this form.

     

  12. Monitor submissions periodically with the link provided to you by the NTC Formstack team. Verify that all of your students have filled out the form before proceeding.
    TIP: You will see all student field trip submissions for all of your courses across multiple terms in one link. All submissions will be sorted by the date they were submitted by the student.

  13. Once all of your students have submitted forms for a specific field trip select each one from the list by placing a checkmark next to their row on the left. In this example, we are exporting submissions for the GREENHECK trip for Welding 101 on 4/1/2023.

     

  14. Once all the students for a particular trip are selected click on Export and choose to PDF.

     

  15. Click on the Field Trip Workflow form link provided to you by the Formstack team and enter the necessary information and upload the PDF you exported in step 13 under the section Upload student participation list.

     

  16. Once you submit the form you will receive an email indicating that the form has been submitted successfully.

  17. Once the dean or designee approves or denies the request you will receive another email notification.
    TIP: If the dean denies your request this will be the last email you will receive about the field trip request.

  18. Once Student Life (Student Development) approves or denies the request you will receive another email notification.

 

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